Effective information management in SharePoint and Microsoft Teams can make a big difference to your business. By investing in robust information architecture (IA), you can organize, structure, and label content in a way that facilitates use and management. For companies, the goal is to save time and avoid unnecessary duplication of information.
What is Information Architecture?
Information architecture is about creating a structure where information is easy to find and use. In SharePoint, this means defining site structures, navigation, content types, metadata, and governance policies. A well-planned IA can increase the efficiency and productivity of your organization. By establishing a good information architecture early, you lay the foundation for growth and scalability, helping you avoid a messy and chaotic environment that can hamper productivity.
Key SharePoint Components
When designing or restructuring your information architecture, it's important to consider and optimize a few key components (hint: you probably don't need to use most of the below):
- Root-Site-ul is the base of your SharePoint environment and can be modernized to function as an intranet. Learn more about how to modernize your root site.
- Hub-sites acts as a hub that connects different websites and facilitates shared navigation and content. Learn more about SharePoint hub sites.
- Hjemmeside offers a custom landing page that can integrate with Viva Connections in Microsoft Teams. Planning and creating a home site.
- SharePoint Start Page is personalized and adapted for user activity and serves as a starting point for creating your own websites and pages.
- Organizational assets helps your business save and manage files that are dedicated to the entire organization.
- The application catalog enables management of custom and third-party applications for your SharePoint environment.
- Learning Hub and Viva Learning promotes learning and training directly in Microsoft Teams, making it easier to include training in everyday work. Explore Viva Learning.
- Content-Centrum SharePoint Premium is used to build and manage document processing models that automatically classify files and extract information. Read more about Syntex and Content Center.
By integrating these components into your information architecture, you can maximize the benefit of your investment in SharePoint. A well-thought-out IA ensures that your business is ready to adapt to changing needs and grows with your organization.
