SharePoint is getting shared news discussions with Viva Engage, more editing tools and new Copilot features for documents and workflows. Teams brings meeting recaps together and tightens control over external meeting bots. IT also has dates to act on: legacy SharePoint alerts are being retired and Teams device administration is moving.
Here we cover updates for Swedish companies using SharePoint intranets and Teams since our previous article on 27 June (in Swedish). Sources were checked on 8 September. We distinguish between released features, rollouts, previews and plans; availability in your own Microsoft 365 environment still needs to be checked.
Check that old SharePoint alerts have been replaced
A previously announced change reached its deadline over the summer. According to Microsoft’s timeline, the ability to use SharePoint Alerts is being removed from July 2026. Existing alerts are due to stop working at that point and can no longer be extended. This concerns the legacy feature for tracking changes in lists and libraries, not all notifications from SharePoint.
If this was how changes to the staff handbook or project libraries were tracked, those responsible should check that the replacement actually sends notifications. Microsoft points to SharePoint Rules and Power Automate, with notification templates in Workflows. Trigger a test change and check that the intended recipients receive the notification. Read more on Microsoft Tech Community.
Classic SharePoint pages get a timeline for becoming read-only
On 31 August, Microsoft presented the next steps for classic experiences in SharePoint Online. From 1 March 2027, creating new classic publishing sites and enabling the publishing feature will be blocked for all organisations. Microsoft 365 environments created from that date will also block new classic pages and the addition or updating of custom scripts.
From 1 October 2028, user-created classic pages will become read-only in existing environments too. This includes wiki, web part, blog and publishing pages, as well as custom ASPX pages. Microsoft will not delete the content as part of the change; the pages will remain readable.
This is not an announcement that all of SharePoint is shutting down. Modern pages and SPFx solutions are not affected in the same way. Classic list and library views fall outside the read-only change for pages, but embedded scripts are subject to the script restrictions. Start by taking stock of pages that are still used and updated. Read more on Microsoft Tech Community and in Microsoft’s detailed timeline.
Publish a news post and keep a shared discussion
SharePoint News can now be cross-posted to a storyline or community in Viva Engage. The reader opens the original SharePoint page with its layout and web parts intact. Comments, replies and reactions sync between SharePoint and Engage, rather than becoming two separate discussions.
Cross-posting is done from the post-publishing panel or through Promote/Amplify on an existing news post. According to Microsoft, no separate Viva Communications and Communities licence is required for cross-posting itself; the scope of analytics features may, however, vary by licence. Read more on Microsoft Tech Community.
Over the summer, Microsoft also described new tools for home sites: a resources web part, customisation of the SharePoint app in Teams and new options for announcements and news layouts. The July roundup also covers how material from Copilot Pages can become a SharePoint news post. According to the current roadmap, AI-generated audio summaries of SharePoint news in Teams are still rolling out. Read more on Microsoft Tech Community and follow the rollout of audio summaries.
Flexible sections become easier to edit
Flexible sections are getting visual column guides and a grid that can stay visible during editing. A standard section can also be converted into a flexible section while preserving its existing column structure and web part positions. The update was published on 1 September.
This makes it easier to change an intranet page without rebuilding it from scratch. Still, check the result on mobile and in email before more editors start reusing a news layout. Read more on Microsoft Tech Community.
Copilot creates documents, reports and workflows in SharePoint
The July update describes how Copilot can create Word, Excel and PowerPoint files from SharePoint content, organise files and folders, and help with sharing. It also covers approvals, email rules and Quick Steps that can be configured using natural language. Start with a clearly defined library and review the suggestions before content is moved or shared. Read more on Microsoft Tech Community.
August added interactive HTML reports linked to SharePoint lists. The report loads the list’s current data when it is opened; this is not a promise of continuous real-time updates. A button on a SharePoint page can also launch a prepared Copilot prompt, for example for a project overview. Read more on Microsoft Tech Community.
The September update adds Teams messages when files or metadata change, workflows that send approvals to the right reviewers, and image analysis across a document library. Microsoft also describes environment-specific guidance for AI tools that will create HTML for SharePoint’s sandbox. Copilot in SharePoint requires a Microsoft 365 Copilot licence. Read more on Microsoft Tech Community.
Reuse instructions and test the result
Copilot skills are reusable instructions for tasks such as a report or document review. The July update added support for creating and finding them through /Skills. September adds personal skills that can be used across multiple SharePoint sites, along with support for improving them through tests and evaluations.
For an intranet owner, this might mean reusing a structure for departmental news. Test the instruction against texts with known requirements and check what it actually gets right or wrong. A saved instruction is not a guarantee of correct answers. Read more on Microsoft Tech Community.
Track upcoming changes without treating them as finished
Microsoft’s roadmap describes plans to move the administration of multiple home sites to the SharePoint admin center, and to open SharePoint links in Teams for iOS and Android in the SharePoint app when it is available. Both entries are still marked In development on 8 September. The same applies to PDF thumbnails and comments directly in Markdown files. Planned months are not proof that the feature is already available in your environment. See the roadmaps for home sites, mobile links, PDF thumbnails and Markdown comments.
For document processes, there are recipient groups in eSignature, where one of several people can sign on behalf of the group, and a Power Automate action that creates documents from forms and templates. The latter is called Generate document from form (Preview) and has general availability planned for October 2026. A heatmap of agent access to SharePoint and OneDrive is also on the roadmap. We do not count these as fully released while the current product entries still indicate development or preview. See eSignature, document generation and Agent Access Insights.
Teams makes it easier to find files and return to work
The June Teams roundup, published on 30 June, describes expanded file search in chats and channels. Channel search also includes uploaded files that are not in a message, with filters for file type, sender and date. Teams can also preserve the selected tab and side panel when you leave a conversation and return shortly afterwards.
Muted chats and meeting chats can be grouped into their own sections, downloads get a more accessible status view, and PowerPoint and Excel previews on mobile are improved. Apps gain support in private and shared channels, depending on app support and administrator policy. The July roundup adds Viva Engage communities directly in Teams and clearer requests for access to blocked apps and agents. Read more on Microsoft Tech Community in the June roundup and July roundup.
Meeting recaps come together, but licences and languages differ
Meeting Recaps brings together summaries of meetings from the past 30 days in an app in the Teams sidebar. Filters help users find, for example, meetings where they were mentioned. Read more on Microsoft Tech Community.
Intelligent recaps require Microsoft 365 Copilot or Teams Premium, while audio and video recaps require Copilot. Audio recap is still described as a preview in Microsoft’s administrator documentation. Access to the app therefore does not mean access to every recap format. See the app’s requirements and details on intelligent recap.
Microsoft’s August article also brings together Copilot support for preparation, scheduling, Facilitator and follow-up. It is an overview, not a single new release. Facilitator’s task management is still in preview according to the product documentation. Interpreter for speech translation should not be confused with Swedish language support: Swedish is not in its current list of spoken languages. Read Microsoft’s meeting overview, Facilitator’s requirements and Interpreter’s language support.
Clearer admission controls for external meeting bots
A new Teams policy identifies possible external bots and places them in the lobby for an explicit admission decision. This also applies when regular participants are allowed to bypass the lobby. Groups and confirmations are intended to reduce the risk of accidentally admitting a note-taking bot. This is a detection feature, not a guarantee that every bot will be detected.
Check the Manage external bots and their access to meetings policy and who is allowed to admit participants. Microsoft’s proposed approved-bot lists, blanket blocking and dedicated bot reports are described as still in development, not finished parts of this announcement. Read more on Microsoft Tech Community.
IT also gets a Security Detection Report in the Teams admin center, warnings about possible impersonation on mobile and the ability to report suspicious calls. Foundational agents such as Facilitator get a dedicated administration area. Organisations with virtual desktops should check the new Teams optimisations for Omnissa on Windows and for AVD/Windows 365 on macOS. Read more on Microsoft Tech Community.
Scheduling and follow-up for staff without a dedicated computer
Microsoft describes help with assigning open shifts based on specified rules, dragging and dropping shifts, selecting multiple shifts and planning in a two-week view in Shifts. The July roundup adds simpler onboarding and recovery of deleted schedules. Review which updates are available in your environment with those who manage schedules. Read more on Microsoft Tech Community in the June roundup and July roundup.
Frontline Agent gets Follow Up to collect responses from up to 20 people and Site Walkthrough for voice-based walkthroughs that become structured reports. These features require a Microsoft Copilot licence according to Microsoft’s setup guide. Check language support and test with real work tasks before replacing an existing routine.
Swedish voicemail and the move of device administration
Voicemail transcription is getting support for Swedish, along with automatic language detection and more languages. Teams Phone on iOS gains support for multiple numbers for the same user, up to ten according to the July roundup, and the Teams mobile app gets a dedicated speed dial tab. Read more on Microsoft Tech Community in the June roundup and July roundup.
For those managing Teams devices, the administration move is more urgent. Microsoft’s documentation states that the retirement of device management in the Teams admin center starts in the first week of September and is expected to be complete by the end of the month. Management is being brought together in the Teams Rooms Pro Management portal. Check administrator access, device connectivity and existing configuration profiles. See Microsoft’s migration guide.
The summer’s room updates include settings for multiple Android devices at once, syncing settings between device and portal, and passwordless sign-in with Entra resource accounts for Teams Rooms on Windows. Features and licence requirements differ between platforms. Facilitator’s new room features and IntelliFrame name labels in the June roundup are explicitly previews. Read more on Microsoft Tech Community.
Microsoft also confirmed on 3 September that both Windows and Android remain part of the Teams Rooms strategy. New Android devices certified for Teams must have Microsoft Device Ecosystem Platform, MDEP. This does not mean existing certified devices must be replaced immediately: they will continue to receive Teams updates until their respective certification and support end dates. Check the manufacturer’s support dates when you next buy devices. Read more on Microsoft Tech Community.
For development teams: GitHub Copilot from a Teams conversation
GitHub Copilot in Teams launched in public preview on 21 August. After adding the GitHub app, the team can mention Copilot in the conversation and ask for a code change or tests, for example. The result can be a pull request for review; existing GitHub permissions and code review requirements still apply.
This requires a paid GitHub Copilot plan and the right settings and access in GitHub. A Microsoft 365 Copilot licence alone does not meet those requirements. The entire conversation thread is used as context and stored in the generated work materials, so choose the channel and information carefully. Read more on Microsoft Tech Community and check GitHub’s setup requirements.
Start with what affects an existing routine
First, check old alerts and the move of device administration. Then take stock of classic pages that must remain editable. For editors, cross-posting and flexible sections are useful to try on an existing news page. Then choose a limited Copilot scenario with a clear expected result, the right licence and a designated reviewer, rather than introducing all AI features at once.
Sources
Classic SharePoint experiences: Microsoft’s announcement and detailed timeline
SharePoint News and Viva Engage
SharePoint’s July roundup and home sites
Copilot in SharePoint: July, August and September
Microsoft Teams: June and July
Copilot before, during and after meetings
Meeting Recaps app, intelligent recap, Facilitator and Interpreter
Protection against external meeting bots
Frontline Agent: setup and licensing
Teams devices moving to Pro Management
Teams Rooms: Windows, Android and support
GitHub Copilot in Teams and GitHub’s setup requirements
Microsoft 365 roadmap: audio news 562018, home sites 567887, mobile links 567314, PDF thumbnails 566696, Markdown 566202, eSignature 560822, document generation 561026 and Agent Access Insights 565027. Status checked on 8 September 2026.